Enhanced ERP Compliance
Public buildings are public-access facilities subject to strict accessibility and safety regulations: height, clearances for people with disabilities, and compliant materials.
Public Sector: Compliance, Accessibility, Transparency
Sectors - Public Sector
Municipalities, ministries, government agencies, and decentralized services: procurement procedures, enhanced fire safety compliance, accessibility requirements for people with reduced mobility, and budget transparency. Aquavital works with Luxembourg’s public sector entities in strict compliance with applicable regulations.
Characteristics of the Public Sector
The Issues
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Supervised Purchasing Procedure
Public procurement, formalized procedures, bid analysis reports, and price transparency. Our experience ensures that proposals are clear and comparable.
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The Government's CSR Commitments
Luxembourg’s sustainable development strategy and its 2050 net-zero commitment require a visible effort to reduce waste.
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Diversity of Audiences
Staff, users, elected officials, delivery drivers: the water fountain must serve all of these groups during extended hours.
A vendor with experience in the public sector
Our Approach
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Responses to Public Procurement Requests
Our team prepares compliant documentation: technical specifications, environmental impact study, detailed unit prices, price schedule, and up-to-date administrative documents.
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Government Experience
An offer tailored to the specific characteristics of the industry (contract terms, payment terms, and after-sales service requirements).
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ERP Compliance & Accessibility
Consultants trained in accessibility requirements and building codes. Customized designs, compliant installation documentation, and documented follow-up.
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Budget and Environmental Reporting
Quarterly or semiannual reporting tailored to the public sector's transparency and management needs.
Three examples of government agencies
Configurations
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Municipality: 50 employees
1 water fountain in the lobby (accessible to people with disabilities) + 1 in the break room + 1 filtered water faucet in the staff kitchen. → €280–450/month
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Ministry: 200 employees
1 water cooler per floor (Hi-Classe) + 1 filtered water faucet in the kitchen + 1 water cooler in the public reception area on the ground floor. → €700 to €1,100 per month
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Administration Center 500
5 to 7 water fountains distributed across departments, accessibility study for people with disabilities, consolidated CSR reporting. → €1,500 to €2,200 per month
Committed Luxembourg Government Agencies
Trust
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“Our net-zero commitment required us to take concrete action. The water cooler was one of the first and most visible steps we took.”
Your Questions About the Public Sector
Frequently Asked Questions
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Do you bid on government contracts?
Yes, this is a significant part of our business in Luxembourg. Our dedicated team prepares comprehensive and compliant documentation, including technical specifications, environmental studies, price schedules, and administrative documents. We are committed to ensuring the quality of our documentation and meeting deadlines.
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What is the standard timeline for a public procurement process?
Varies depending on the procedure (simple contract, framework agreement, simplified procedure). Allow 6 to 12 weeks from the publication of the request for proposals to the actual installation.
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How do you ensure accessibility for people with disabilities?
Our ERP models incorporate accessibility requirements: a maximum operating height of 1 m, unobstructed clearance, and levers or sensors that can be operated with one hand. Our consultant verifies compliance during installation.
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What is the standard term of a public-sector contract?
Typically 36 months, in line with industry practices. Longer terms (48–60 months) are possible under framework agreements that include provisions for rate adjustments.
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Are payments possible under public-sector terms?
Yes. We handle purchase orders, electronic invoices on the Luxembourg-based eFacturation platform, payments due in 30 or 60 days, and all terms and conditions specific to public accountants.
Equip your organization.
Ready to switch to Aquavital?
Public procurement bidding and a dedicated public sector team.